School Application - Guiding All Kids (4 Year Enrollment)

Districts with more than 12 schools applying to Guiding All Kids should 1) ask all schools seeking enrollment to complete this application and 2) contact ASAI about special pricing.

DEADLINE: February 22, 2018

All fields are required.

School:
Person Completing Application:
Contact Person (if different):
Contact Person's Position:
Contact Person's Phone:
Contact Person's Email:
Last year Indiana Gold Star School Counseling Award was earned by your school:
Principal Statement: Why is Guiding All Kids a good fit for your school? (300 words or less).
Is your school district applying for the Lilly School Counseling IMPLEMENTATION Grant?
Who will be preparing the implementation grant application?


Are all schools in your district applying for Guiding All Kids? Note:  Schools from districts in which all schools are applying will receive preference in the application review.

ASSURANCES

I have read the memorandum of understanding below.
I understand that the per school enrollment fee for Guiding All Kids is $36,00030,000 which covers the four-year enrollment period.
I understand that if our district does not receive a Lilly Endowment School Counseling Implementation Grant for any reason, our school may withdraw from GAK without an obligation for payment prior to July 15, 2018. After that date, our school will be obligated to pay the full enrollment fee even if we choose not to engage in GAK.
Authority:
Do you have authority from this school's principal or central office to agree to the assurances listed above and enroll in GAK?

BILLING CONTACT

ASAI will send four invoices to the billing contact. Schools will be invoiced on November 1, 2018, August 1, 2019, August 1, 2020, and August 1, 2021.

Billing Contact:
Phone:
Email:
Address:

MEMORANDUM OF UNDERSTANDING

This enrollment form serves as a Memorandum of Understanding between the American Student Achievement Institute (ASAI) and the enrolling school. This memorandum of understanding is void if the district has applied for the Lilly Endowment Counseling Initiative IMPLEMENTATION Grant, and, for any reason, does not receive that grant and wishes to not participate in GAK.

ASAI DELIVERABLES

ASAI agrees to provide the following for the school between July 1, 2018 and June 30, 2022 to assist schools as they implement a systemic approach to school counseling including the following delivery methods: 1) Counselor-based delivery, 2) community-based delivery, 3) teacher-advisor program delivery, 4) parent-based delivery, and 5) academic integration.

  1. Guiding All Kids Framework
    • Systemic school counseling design and coordination process
    • Organizational structure
    • Timeline
  2. Leadership Development Training
    • Workshop (1)
    • Webinars (9 in year one / 4 in remaining years)
    • Documentation reviews with written feedback within 48 hours
    • Active Monitoring (ongoing)
    • Unlimited On-Call Support (on-going)
  3. Online Program Development and Management System
    • Systemic Implementation Process Steps
    • Steering Team Manual
    • Lilly Implementation Grant - Progress Documentation Tools
  4. Student Guidance Curriculum
    • Suggested Goals
    • Suggested Student Opportunities
    • Student Activities (lesson plans) – 9 per grade level
  5. Parents-as-Advisors Curriculum
    • Parent activities to be completed online with their children (4 per grade level)
  6. Non-Counselor Training Tools
    • Active Listening
    • Counseling vs Advising Boundaries
    • Limits of Confidentiality
    • Referral Procedures
  7. Online Activity Databases
    • Counselor Activities
    • Teacher Advisor Activities
    • Community-based Activities
    • Academic Integration Activities
    • Parent Activities
  8. Evaluation Tools
    • Student Survey
      • Future career and postsecondary plans
      • Student choices
      • Guidance needs
      • Counseling needs
      • Perception of the School Counselor
    • Online Counselor Survey
      • Student Opportunities
    • Online Counselor Time-Use Log
      • Individual and department-level data reports
    • Priority Goals Data Analysis
    • Annual Program Design Review and Revision
  9. Communication Tools
    • Student List Generator - obtain names and email addresses for students who answered specified survey questions in specified ways (FERPA compliant)
    • GAK Council Email List
    • GAK Partners Email List
  10. District Level GAK Online System
    • District-wide Student Data
    • District-wide School Counseling Program Data
    • Previews
    • Searchable Databases
    • Published School Portfolios
    • Email Lists
    • Report Generators
    • Lilly Grant Reporting Tools

SCHOOL AGREEMENT

Enrolling schools agree to:

  1. Delivery Methods: Implement a School Counseling System consisting of five delivery methods:
    • Counselor Delivery System
    • Community Delivery System
    • Teacher-Advisor Program
    • Academic Integration
    • Parent-Advisor Program
  2. GAK Steering Team: Establish an GAK Steering Team consisting of:
    • Principal
    • Counselor
    • Teachers (2) – including a math teacher in middle and high schools
    • Community – Economic Development
    • Community – Youth Service
  3. Webinar Attendance: Ensure that all Steering Team members will attend 1 workshop in Year One, 7 webinars in Year One, and 4 webinars in each of the remaining years. Note: Steering Teams from multiple schools will be attending the webinars together as a learning community.
  4. GAK Council: Convene a broadly-based School Counseling Council (with ASAI's assistance) with members representing each of the following:
  5. SCHOOL-BASED COMMUNITY-BASED OPTIONAL (strongly recommended)
      • School counselors
      • Teachers
        • Different grade levels
        • Different curricula
      • Administrators
      • Students
        • Different grade levels
        • Different curricula
      • Parents
      • Economic development, chamber of commerce, business and/or industry
      • Service clubs
      • Faith-based organizations
      • Mental health organization
      • Community foundation
      • Local government
      • Public library
      • Sending school
      • Receiving school
      • Higher education

    * The recruitment of the Council members is key to developing a comprehensive school counseling program that addresses the needs of all students and enables all students to succeed academically, be responsible citizens, and become productive members of a global economy. Council members can be recruited from within the school district or from neighboring communities. ASAI will provide training and resources to help with Council member recruitment. ASAI also understands that in some communities, it may be impossible to recruit one or more of the required Council members. For those schools, ASAI will provide guidance for the Steering Team, and as a last resort, waive the membership requirement as appropriate.

  6. GAK Partners: Recruit School Counseling Partners who will implement guidance or counseling activities. Ensure that all those implementing counseling activities are appropriately licensed in a helping profession.
  7. College and Career Readiness Student Survey: Give the Indiana College and Career Readiness Survey to all students at least once each year. Note: The CCR Survey is an online survey. Schools report that the easiest way to survey all students is to ask teachers in a specific period to survey their students at some point during the survey window. As an alternative (not recommended), schools may survey 30 randomly selected students per grade level.
  8. GAK Goal Consistency: Ensure that all guidance and counseling initiatives will use the GAK Vision and Goals as their foundation..
  9. Local Discussions: Facilitate discussions with their GAK Council (five in year one / three in the following years) including an annual evaluation where Council members review student data, and update, as needed, the school’s priority goals, root causes, and activities.
  10. Documentation: Enter documentation of the school counseling system into the RSC Online System and submit electronically to ASAI for review against ASAI’s Standards for School Counseling Systems.
  11. Feedback Review: Review feedback from the ASAI staff regarding their submitted work, and revise work as requested to ensure that the system being designed holds high promise for helping the school reach its school counseling priority goals.
  12. Payment: Pay ASAI the total GAK School Enrollment Fee of $18,000 in four installments. Schools will be invoiced on November 1, 2018 ($9,000), August 1, 2019 ($4,500), August 1, 2020 ($3,000), and August 1, 2021 ($1500).